A Compendium of Cheeky Event Terminology
Welcome to the world of event lingo! Whether you're knee-deep in wedding planning, prepping for a conference, or yearning to throw a party that would make the Great Gatsby blush, fear not! We've got you covered with this curated glossary of terms, expressions, and inside jokes that will have you mastering the jargon of the event industry in no time.
Welcome to the world of event lingo! Whether you're knee-deep in wedding planning, prepping for a conference, or yearning to throw a party that would make the Great Gatsby blush, fear not! We've got you covered with this curated glossary of terms, expressions, and inside jokes that will have you mastering the jargon of the event industry in no time.
A
The sneaky serpent of the sound world, slithering through the event space, delivering crystal-clear audio signals to speakers and amplifiers. It's the conduit of sonic enchantment, ensuring that every word, beat, and melody is heard with precision.
Audio Snake:
The golden ticket granting entry to exclusive event areas and experiences. Like a VIP passport, it unlocks hidden realms and grants you access to the coveted inner circle of the event world.
Access Pass:
The unexpected plot twist that even the most seasoned event planners can't control. From thunderstorms to power outages, it's the divine intervention that adds a touch of excitement and challenge to any event.
Act of God:
A versatile marvel of event spaces, capable of effortlessly dividing and transforming large areas with a touch of a button. With its flexible nature, it grants event planners the power to mold and adapt spaces to fit their wildest design dreams.
Airwall:
The shining star of the event industry, known for their influence, style, and charisma. With a mere mention of their name, excitement fills the air, and their presence adds an aura of glamour and anticipation to any event.
A-Lister:
The fairytale canopy where dreams come true and couples say, “I do.” It's like stepping into a romantic movie scene, complete with flowers, drapes, and a touch of magic.
Arbor:
The unnoticed dynamo working behind the scenes, weaving the audio and visual magic that brings events to life. Armed with an arsenal of cables, knobs, and technical expertise, they ensure flawless sound and mesmerizing visuals, leaving attendees in awe.
A/V Technician:
B
The escape hatch from the main event, offering a haven for brainstorming, collaboration, and deep dives into specific topics. These secluded spaces provide a sanctuary for attendees to gather in smaller groups, exchange ideas, and indulge in creative discussions. It's the perfect place to break free from the crowd and let your ideas soar.
Breakout Room:
The stealthy cleaner gracefully weaving through the crowd with a bus tray in hand, swiftly tidying guest tables. With their keen eye for abandoned glassware, plates and unwanted debris, they ensure an immaculate environment throughout the event. Like ethereal spirits, they move effortlessly, ensuring guests are surrounded by cleanliness and comfort, without even realizing their presence. Their dedication to creating a seamless experience is a testament to their commitment to excellence.
Busser:
The colorful confetti that adorns the tops of cocktails, adding a touch of whimsy and flavor. From citrus twists to maraschino cherries, these delightful adornments not only make your drink Instagram-worthy but also serve as a tasty surprise when you take that first sip.
Bar Fruit:
The hidden realm where event magic truly happens. It's the bustling backstage area where event professionals work their behind-the-scenes wizardry, coordinating logistics, fine-tuning details, and ensuring everything runs smoothly. It's a mysterious world of organized chaos, where the chaos is just an illusion.
Back-of-the-House:
The absorbent guardians of spills and splashes, ensuring that the bar area stays slip-free and the bartenders maintain their elegant balance. They're like the trusted sidekicks that rescue cocktails from watery perils.
Bar Mats:
The comrades of bartending, these absorbent swatches of fabric stand at the ready to mop up spills, polish glasses, and keep the bar area pristine. They are the trusty sidekicks that bartenders rely on to maintain their impeccable standards of cleanliness and presentation.
Bar Towels:
The distinguished outfit donned by front-of-house servers, exuding an air of elegance and professionalism. It features black trousers, a crisp white (or black) button-down shirt, a sleek black tie, a polished black vest, and a pristine white apron. This ensemble creates a sophisticated and refined look, ensuring that servers make a lasting impression while attending to guests' needs with grace and style.
Bistro Attire:
These wooden building blocks that come in various sizes allow decorators to rise food trays and displays to new heights. By adding depth and dimension to food stations and displays they can transform ordinary food displays into captivating visual landscapes.
Box Risers:
A designated area backstage where event staff can find solace, recharge, and refuel amidst the hectic nature of their work. It's a sanctuary for exhausted warriors.
Break Room:
The trusty steeds that transport used plates and empty glasses away from the table battlefield. They're like the knights' horses of the dining room, carrying away the remnants of culinary conquests.
Bus Trays:
The high-powered artillery that shoots a barrage of iridescent bubbles into the air, transforming even the most serious guests into gleeful bubble-popping warriors.
Bubble Blaster:
C
A corner of sophistication and indulgence, where the ancient craft of cigar rolling takes center stage. Here, a skilled torcedor delicately works their magic, transforming fine tobacco leaves into hand-rolled cigars. The aromatic scent fills the air as guests witness the meticulous process and have the opportunity to enjoy a freshly rolled cigar, savoring the flavors and embracing a touch of luxury. It's an experience that elevates the ambiance and adds a hint of old-world charm to the event.
Cigar Rolling Station:
The sword and shield of the pastry world, wielded by newlyweds to conquer their first sweet challenge together. It's like a medieval quest where cake slices become the spoils of victory.
Cake Cutting Set:
The grand pedestal that showcases the towering masterpiece of sugary delight. It's like a shrine dedicated to dessert, where layers of confectionery goodness reign supreme.
Cake Table:
The epicenter of culinary craftsmanship, where skilled chefs showcase their artistry and precision. With a mighty knife in hand, they transform a humble roast into succulent slices of perfection, tantalizing the senses and satisfying even the most discerning palates. It's a spectacle of culinary mastery that adds an interactive and delectable touch to any event.
Carving Station:
The command center where event captains don their invisible capes, orchestrating the symphony of service with authoritative grace. It's like the bridge of a majestic ship, where orders are given with a touch of regal flair.
Captain Station:
The shield that protects food-filled cambros from the outside world, keeping dishes hot, fresh, and ready to tantalize taste buds. It's like a magical force field that preserves culinary delights, defending them from unwanted sneezes and curious fingers.
Cambro Cover:
The elegant vessels that pour forth liquid indulgence, be it fine wines, refreshing juices, or infused waters. They're like the noble decanters of the event realm, pouring out libations fit for kings and queens.
Carafes:
The hot tubs for food, keeping dishes warm and cozy while they wait to be devoured. They're like the luxurious jacuzzis of the culinary world, where deliciousness takes a relaxing soak.
Chafers:
The extravagant Jenga of bubbly, where glasses are stacked in a precarious tower of luxury. It's the ultimate test of skill and elegance, challenging guests to pour without causing a champagne avalanche.
Champagne Tower:
The timeless icons of event seating, these fashionable divas never go out of style. With their elegant and refined design, they are the OGs of the chair world, bringing a touch of classic sophistication to any event. Their impeccable craftsmanship and enduring appeal have stood the test of time, making them the tried and true choice for discerning event planners.
Chiavari Chairs:
The sophisticated siblings of Chiavari chairs, raising the bar (literally) for elevated seating. They're the glamorous guardians of cocktail conversations and the perfect perch for sipping martinis in style.
Chiavari Barstools:
The loyal companions of air pots and samovars, catching the occasional drips and spills that come with the caffeinated territory. They're the trusty sidekicks that prevent coffee mishaps from turning into slippery accidents.
Coffee Drip Trays:
The indulgent centerpiece that tempts guests with a cascading waterfall of liquid chocolate. It's a sweet baptism for strawberries, marshmallows, and anything else brave enough to take the plunge.
Chocolate Fountain:
The magical wands that ignite flames with a simple click! — giving life to candles, tea lights and fire-based spectacles. They're like the event planner’s magic wand, turning darkness into a mesmerizing realm of light.
Clickers:
The party animal's best friend, ready to unleash an explosive burst of celebration. It's like having fireworks, minus the need for a fire marshal.
Confetti Cannon:
The organized chaos of the coat check area, where jackets embark on a temporary vacation and claim tickets are the passports to their safekeeping. It's like a miniature cloakroom country, where warmth goes on holiday.
Coat Check Kit:
D
The musical time machines that transport us to the golden age of vinyl and the heyday of spinning beats. They're the wheel of fortune for epic dance parties and spontaneous dance battles.
DJ Turntables:
The trusty steeds of event logistics, carrying heavy loads with ease and ensuring smooth transportation. They're like the noble horses of the event world, ready to gallop into action at the command of their skilled riders.
Dollies:
The secret hideout where event professionals store their arsenal of event supplies and equipment. It's a treasure trove of tools, gadgets, and essentials, meticulously organized to ensure smooth operations and quick fixes. From extension cords to spare microphones, this hidden sanctuary holds the key to making the impossible possible and turning any event challenge into a triumph.
Depot Area:
A whimsical display of circular delights, the donut wall is a sweet and eye-catching focal point at any event. Rows of delectable donuts are artfully arranged on a decorative wall, creating a tantalizing treat for both the eyes and taste buds. It's a playful twist on traditional dessert displays, inviting guests to indulge in a sugary delight that adds a touch of nostalgia and fun to the event ambiance. Whether glazed, powdered, or filled, the donut wall is a crowd-pleasing spectacle that brings joy and smiles to all who encounter it.
Donut Wall:
The ultimate travel guru and event extraordinaire, the DMC is the mastermind behind crafting unforgettable experiences in foreign lands. Armed with an encyclopedic knowledge of local attractions, hidden gems, and logistical wizardry, they orchestrate flawless events in unfamiliar territories. From managing transportation to curating unique excursions, the DMC is the trusted guide who ensures that guests have a seamless and immersive experience, leaving them with memories to cherish long after the event is over.
DMC (Destination Management Company):
The ultimate travel guru and event extraordinaire, the DMC is the mastermind behind crafting unforgettable experiences in foreign lands. Armed with an encyclopedic knowledge of local attractions, hidden gems, and logistical wizardry, they orchestrate flawless events in unfamiliar territories. From managing transportation to curating unique excursions, the DMC is the trusted guide who ensures that guests have a seamless and immersive experience, leaving them with memories to cherish long after the event is over.
E
The sacred scroll that maps out the intricate tapestry of an event, revealing each moment, each transition, and each highlight in perfect harmony. Like a conductor's score, the event timeline orchestrates the symphony of activities, guiding the performers and ensuring a seamless flow from one act to the next. It's the compass that keeps the event sailing smoothly through the sea of time, ensuring that every minute is purposefully woven into an unforgettable experience.
Event Timeline:
The loyal sidekicks of signage, standing tall and proud to display important information. They're the Batman and Robin of event communication, always ready to save the day with their reliable support.
Easels:
The ever-changing prediction of when an event is expected to wrap up, giving guests an approximate timeframe for their grand exit. It's like a secret whisper among event organizers, guiding guests towards the end of the festivities. But just like a mischievous sprite, the EDT is known to shift and sway, influenced by the ebb and flow of the celebration itself. So, keep one eye on the clock, but embrace the enchanting uncertainty that comes with the magic of an event.
EDT (Estimated Departure Time):
The mythical prophecy that attempts to forecast the precise moment when guests will grace an event with their presence. It's a mystical calculation, combining traffic patterns, unforeseen delays, and the whims of fate. Event planners consult their crystal balls, hoping to unravel the enigma of ETA, while guests eagerly anticipate their arrival, ready to step into the realm of celebration.
ETA (Estimated Time of Arrival):
F
The vigilant guardian of safety and order in the event realm. Armed with a keen eye and a thorough knowledge of fire codes, the Fire Marshal embarks on a noble quest to ensure that every event space is a haven free from fiery chaos. With a careful walkthrough, they inspect emergency exits, check for obstructions, and verify the proper placement of fire extinguishers. The Fire Marshal is the mighty hero who ensures that the flames of excitement never cross the line into danger.
Fire Marshal:
The communal feast where guests come together like one big, happy, hungry family. It's a culinary love affair that involves passing platters, sharing laughter, and indulging in an abundance of delectable dishes. With generous portions and a sense of togetherness, family-style dining creates an atmosphere of warmth and connection, making every meal a shared experience to savor.
Family-Style:
The highly anticipated moment when a couple sees each other for the first time on their wedding day, often evoking tears, gasps, and a flurry of emotions. It's like witnessing a love-struck time machine, where past, present, and future collide in a single heartfelt glance.
First Look:
The thorough examination carried out by event managers and venue staff at the conclusion of the event, ensuring a clean and orderly space. With a discerning eye for detail, they navigate the venue, meticulously checking for any items, trash, or lingering mess. This collaborative effort leaves no room for oversight, guaranteeing that the event's aftermath is as impeccable as its execution.
Final Walk-Through:
The fluffy fashion accessories that instantly transform guests into glamorous divas, ready to strike a pose and unleash their inner showgirls. It's like a secret dress code for fabulousness, where feathered extravagance knows no bounds.
Feather Boas:
The enchanting spectacle where newlyweds twirl and sway in perfect harmony, celebrating their unity and captivating guests with their love story. It's like a magical waltz where time stands still, and the world becomes a romantic ballroom.
First Dance:
This rockstar squad knows how to bring the party to life. From the friendly faces at the reception desk to the superstar servers, managers, and bartenders, they are the true MVPs of the event scene. With their dazzling smiles, impeccable service, and a touch of flair, they create a welcoming and vibrant atmosphere that gets everyone in the groove.
Front-of-the-House Staff:
The secret arsenal of event planners, packed with an array of tools and supplies to tackle any unforeseen mishap. It's like having Mary Poppins' bottomless bag, ready to conjure solutions with a flick of the wrist.
Fix-It Kit:
The mischievous contraption that turns any event into a wild and sudsy adventure. It's like hosting a party in a giant bubble bath, where guests emerge both soaked and smiling.
Foam Machine:
The attention-grabbing noisemakers that signal moments of importance and demand everyone's full attention. They're like sound effects from an epic movie, except this time you're the star of your own blockbuster event.
Fog Horns:
The magician's secret weapon, conjuring a mystical veil of fog that adds drama, intrigue, and a touch of Hollywood magic to any event. It's the smoke and mirrors that make everything more enchanting.
Fog Machine:
The tantalizing oases of gastronomic delight scattered throughout an event, beckoning guests to embark on a culinary journey. These carefully curated hubs showcase a myriad of mouthwatering options, from gourmet delights to street food wonders. Each station is a mini culinary universe, inviting guests to explore, indulge, and create their own delectable adventure. Food stations transform the event into a playground of flavors, leaving taste buds dancing and appetites thoroughly satisfied.
Food Stations:
The elegant ballet of fine dining, where skilled servers perform with grace and precision. In this timeless art form, dishes are presented table-side, adding a touch of theater to the dining experience. The servers expertly carve, plate, and serve each course, ensuring that every guest receives the utmost attention and personalized service. With French service, dining becomes a symphony of flavors and an ode to refined hospitality.
French Service:
G
The mighty superhero of the event world, capable of fixing anything from unruly cables to last-minute wardrobe malfunctions. It's the MacGyver's go-to weapon in the battle against chaos and disarray.
Gaffer Tape:
The versatile partners-in-event-crime, faithfully transporting table linens, uniforms, and serving as coat check companions. With their sturdy frames and convenient wheels, they effortlessly navigate the event landscape, ensuring items are organized and readily accessible. These trusty steeds embody reliability and practicality, seamlessly blending into the behind-the-scenes hustle and bustle of event logistics.
Garment Racks:
The electrifying point in time when anticipation fills the air, just moments before the guests' grand arrival. It represents pinnacle of event perfection that planners and producers tirelessly strive to achieve, where every detail has been meticulously crafted to leave guests in absolute awe.
Guest-Ready:
The Picasso of lighting, painting intricate patterns and custom designs on walls, floors, and ceilings. It turns any event into a masterpiece, leaving guests in awe of the illuminated artistry.
Gobo Projector:
The nerve-wracking game that tests both physical and mental dexterity, as players carefully remove and stack giant wooden blocks without toppling the tower. It's like a high-stakes.
Giant Jenga:
The exclusive backstage hideaway where performers and VIPs retreat before taking the stage, adorned with luxurious comforts and a touch of glamorous secrecy. It's like a sanctuary for the event's stars, where they can recharge their stardust and prepare to dazzle.
Green Room:
H
The Herculean beasts of burden that effortlessly transport heavy event equipment from one location to another. They're like the weightlifting champions of logistics, making moving seem as easy as a feather's flight.
Hand Truck:
Reminiscent of a futuristic locker from a gourmet galaxy, this culinary treasure chest is a playground for experienced cooks and chefs who have honed their skills through years of practice. With its heat-conducting metal sheet pans perched atop a bed of flickering sternos, only the most skilled practitioners can navigate its fiery depths, expertly controlling the heat to ensure that every ingredient emerges perfectly cooked. The Hot Box stands as a symbol of culinary mastery, turning simple ingredients into gastronomic marvels.
Hot Box:
The elegant containment vessel that shelters floral arrangements from gusts of wind and the occasional overzealous dance move. It's like providing a safe haven for flowers, reminding them that they're the true stars of the show.
Hurricane Vase:
I
Witness the frozen wonders that grace events, where skilled artisans sculpt blocks of ice into magnificent forms. With their deft chisels and creative vision, they transform solid ice into captivating works of art. From elegant swans gliding on icy ponds to intricate designs that mesmerize the beholder, each sculpture showcases the beauty and magic of frozen water. These ephemeral creations captivate with their intricate details and shimmering allure, adding an enchanting touch to any occasion. Yet, like winter's embrace, they too eventually yield to the warmth, melting away into memories that linger long after the ice has vanished. Let us marvel at the fleeting brilliance, the frozen artistry that elevates events and leaves us breathless in its icy embrace.
Ice Sculpture:
The Arctic oasis that keeps beverages chilled to perfection, where cubes of frozen water transform into the superheroes of refreshment. It's like a penguin paradise, where drinks find solace from the scorching demands of thirst.
Ice Tub:
In this era of social media, events are not just experienced but also captured and shared. Enter the realm of the Instagrammable moment, where visual wonders come to life and create the perfect backdrop for unforgettable photos. From jaw-dropping installations to breathtaking vistas, these moments are carefully crafted to evoke awe and inspire the perfect selfie or hashtag-worthy shot. Strike a pose, find your best angle, and let the world see you in the frame of unforgettable memories.
Instagrammable Moment:
Mother Nature can be unpredictable, but event planners are always prepared. Enter the realm of the inclement weather plan, where contingencies are meticulously crafted to safeguard against rain, wind, or any unexpected weather curveballs. With backup venues, tents, canopies, and ingenious backup plans at the ready, event professionals navigate the stormy seas of uncertainty, turning potential chaos into seamless experiences. Fear not! The inclement weather plan has you covered.
Inclement Weather Plan:
Step into a realm where reality and imagination intertwine, where events transcend the ordinary and transport you to extraordinary worlds. Immersive experiences beckon with their enchanting allure, inviting you to engage all your senses in a captivating journey. Surrender to the magic, embrace the unknown, and let yourself be swept away by the immersive tapestry that unfolds before your eyes.
Immersive Experience:
The larger-than-life companions that add a whimsical touch to any event. Whether it's oversized flowers or gigantic animals, they're like guests from a parallel universe where everything is supersized and delightfully absurd.
Inflatable Props:
Behold the artistry that transcends the boundaries of traditional exhibits, where creativity knows no bounds and imagination takes physical form. Installations capture the essence of an idea, transforming spaces into immersive works of art that stir emotions and spark conversations. Step into the world of installations and let your senses be captivated by their mesmerizing presence.
Installation:
The itinerary is the compass that guides guests through a meticulously crafted journey, revealing a tapestry of experiences and unveiling the hidden gems of an event. From the grand entrance to the final farewell, it lays out a carefully orchestrated sequence of moments, ensuring a seamless flow of enchantment. Every detail is thoughtfully considered, from timings and transitions to highlights and surprises, creating a symphony of anticipation and delight. Let the itinerary be your trusted guide, leading you on an unforgettable adventure where memories are made at every turn.
Itinerary:
J
The chivalrous protectors of event structures, standing tall and ensuring that tents and structures stay sturdy amidst unpredictable weather. They're like the knights in shining armor for party setups, ready to battle winds and rain.
Jack Stands:
An often clandestine hideaway where mischievous bartenders and exhausted bar staff gather at the end of the evening to covertly slush away any leftover cocktails and beverages through a strainer, making sure no maraschino cherry stem or toothpick is left behind.
Janitor’s Closet:
The colossal titan of visual displays, towering above the event landscape and capturing every moment in larger-than-life glory. This mammoth screen commands attention, immersing audiences in a captivating visual experience. With its mesmerizing presence, the Jumbotron transforms any event into an unforgettable spectacle.
Jumbotron:
The larger-than-life embellishments that elevate event décor to new dimensions. These colossal creations add a touch of whimsy and wonder, capturing attention and sparking conversations. From oversized flowers to giant teacups, jumbo props make a bold statement that is impossible to ignore.
Jumbo Props:
The majestic behemoths of culinary presentation, capable of holding an entire feast on a single oversized vessel. These grandiose platters transform the ordinary into the extraordinary, making every meal a visual spectacle that leaves guests in awe.
Jumbo Platters:
K
The luminary who takes center stage, captivating the audience with their wisdom, knowledge, and magnetic presence. They possess the power to inspire, educate, and leave a lasting impact on the hearts and minds of event attendees.
Keynote Speaker:
The trusted armor of culinary warriors, donned with pride and purpose. It shields against culinary calamities, gracefully absorbing spills, stains, and the trials and tribulations of a bustling kitchen.
Kitchen Apron:
Kiosk Table:
Kitchen Assembly Line:
The culinary conductor who orchestrates the chaos of the kitchen, ensuring dishes are prepared with symphonic precision. It's like leading a culinary orchestra where each plate is a note in a harmonious masterpiece.
Kitchen Expeditor:
A versatile and essential event production staple, the kiosk table is a hub of convenience and enjoyment. It not only provides guests a temporary oasis to relax, recharge, and indulge in delightful treats and refreshing cocktails, but also serves as a canvas for creativity. These bar top tables can be beautifully embellished with small floral centerpieces, flickering votives, and branded swag, adding an extra touch of elegance and personalization to the event ambiance.
Kitchen Silence:
The traveling companion and trusted ally of chefs, housing an arsenal of finely honed blades. It's a portable armory, carrying the tools of the trade that transform ingredients into culinary masterpieces. Tucked away within its embrace are the secrets of culinary creativity and the promise of exquisite flavors.
Knife Roll:
The synchronized symphony of culinary craftsmanship, where catering chefs channel the efficiency and precision of a Ford Model T production line. Each member of the team has a specific task at hand, ensuring the seamless assembly of dishes with meticulous attention to detail. From expertly arranging the star ingredients to adding delicate garnishings, finishing off with an artistic swirl or swoosh of sauce, and meticulously cleaning the plate's edges to a sparkling shine, every step is executed with purpose and finesse. It's a well-choreographed dance of coordination and teamwork, where each plate emerges from the kitchen as a masterpiece, ready to captivate and satisfy the senses.
Often requested to ensure that the guests can fully hear and appreciate the speeches or presentations without any interference or distraction from noise coming from the kitchen area. It allows for a more focused and uninterrupted experience during these key moments of an event. Event planners or organizers typically communicate this request to the kitchen staff in advance, so they are aware and can adjust their activities accordingly.
L
The bittersweet announcement that signals the end of the night's libation festivities, prompting a rush to savor one final round before bidding adieu to the party. It's like the proverbial pumpkin carriage, reminding guests that the event's enchantment is drawing to a close.
Last Call:
The playful ambassadors of outdoor gatherings, inviting guests to embrace their inner child and partake in friendly competition. From cornhole to croquet, these delightful diversions create an atmosphere of joy, laughter, and friendly rivalry. They transform open spaces into arenas of merriment, where memories are made and bonds are forged.
Lawn Games:
The fashion stylists for chairs, draping them in stretchable couture that hugs every curve. It's like giving your chairs a red carpet makeover and transforming them into the hottest seats in town.
Lycra Chair Covers:
The fashion runway for tables, dressing them up in stylish fabrics and glamorous colors. It's like giving your tables a couture makeover, showcasing the grandeur of the occasion.
Linens:
M
The central hub where all expenses and revenues converge, conducting a symphony of financial transactions. From tracking costs and reconciling invoices to managing budgets and analyzing profitability, the master account ensures that the event's financial performance hits all the right notes.
Master Account:
The elevating champions of culinary presentations, providing a stage for delectable creations to shine. These sturdy and reliable tabletop structures elevate food platters to new heights, showcasing culinary masterpieces with style and sophistication. With their sleek metallic design, they add a touch of elegance to any dining experience, ensuring that every dish takes center stage and leaves a lasting impression on the taste buds of guests.
Metal Risers:
The charismatic conductor of the event, wielding the power of the microphone with finesse and charm. The MC is the captivating storyteller who navigates the evening's program, seamlessly transitioning from one segment to another. With a voice that commands attention and a wit that sparks laughter, the MC keeps the energy high and the audience engaged, leaving a lasting impression on every attendee.
MC:
The disco diva of the dance floor, scattering shards of light and making every corner twinkle like a discotheque. It's like having a miniature universe of sparkles, reflecting our inner John Travoltas.
Mirror Ball:
The cocktail virtuoso who crafts liquid potions with precision and flair, transforming simple ingredients into tantalizing elixirs. It's like experiencing a chemistry experiment gone deliciously right, where test tubes are replaced with martini glasses.
Mixologist:
N
The culinary alchemist who harnesses the power of liquid nitrogen to create instant frozen delights that captivate both the senses and the imagination. With a mesmerizing display of billowing clouds and culinary magic, they transform ordinary ingredients into extraordinary frozen treats. Beyond ice cream, they bring the wonders of liquid nitrogen to a variety of culinary creations, from frozen hors d'oeuvres and desserts to innovative bar-stuff and savory delights. It's a fun and interactive food station that adds a cool and trendy touch to events. The Nitrologist station is part of the molecular cuisine movement, embracing innovative techniques to tantalize taste buds.
Nitrologist:
The elusive event guest who RSVPs or confirms attendance but mysteriously fails to appear when the time comes. Their absence leaves a puzzling void, forcing planners to scramble and rearrange seating and logistics. Whether they got lost in the Bermuda Triangle or simply changed their minds at the last minute, the no-show is a puzzling enigma that keeps event professionals on their toes.
No-Show:
O
The quiet guardian of floral design, a magical material that works tirelessly behind the scenes to keep blooms vibrant and greenery lush throughout the event. Like a nurturing oasis in the desert, it provides a water source for flowers, ensuring their longevity and beauty from the first guest's arrival to the final farewell.
Oasis:
A rare find that brings boundless joy to caterers. This coveted space eliminates the need for makeshift tented kitchens and makes catering dreams come true. Equipped with top-of-the-line culinary tools, spacious workstations, and a seamless workflow layout, it's a haven for chefs to unleash their culinary prowess. The on-site catering kitchen is a treasured asset, allowing caterers to work their magic with ease and efficiency, ensuring that every dish is prepared to perfection.
On-Site Catering Kitchen:
The art of adaptability and quick thinking in the face of unexpected challenges. Event professionals master the skill of thinking on their feet, making swift decisions and implementing impromptu solutions to ensure the seamless flow of the event. From last-minute changes to unforeseen circumstances, they navigate through the dynamic nature of events with grace and resourcefulness, keeping everything on track and leaving attendees none the wiser.
On the fly:
A breath of invigorating freshness in the event landscape, where guests can indulge in a unique sensory experience. The oxygen bar offers an opportunity to inhale revitalizing aromas, infused with various scents, to invigorate the body and mind. It's a whimsical and rejuvenating addition to events, providing a momentary escape from the ordinary and a chance to recharge with a breath of fresh air.
Oxygen bar:
P
The hot-headed warriors that battle chilly temperatures to keep outdoor events cozy and comfortable. They're like mini fire-breathing dragons, spreading warmth and ensuring the party never cools down.
Propane Patio Heaters:
The Post-Event Report (PER) is the comprehensive account of an event, capturing key insights and learnings. It serves as a valuable guide for future endeavors, documenting successes and areas for improvement. Through data and feedback, the PER provides analytics and attendee sentiments, shaping future event planning. It becomes a compass for event planners, guiding them towards even greater success.
PER (Post-Event Report):
Plated Dinner is the culinary masterpiece that combines artistry and gastronomy. It's a carefully orchestrated symphony of flavors and presentation, where each dish is meticulously arranged on individual plates. With precision and creativity, chefs transform the dining experience into a visual and gastronomic delight, showcasing their culinary prowess and attention to detail.
Plated Dinner:
The Instagram-worthy backdrop that beckons guests to strike a pose and capture picture-perfect moments. It's the ultimate ego boost, where even the most camera-shy suddenly become aspiring supermodels.
Photo Wall:
The ultimate selfie sanctuary, where guests can strike silly poses, don outrageous props, and capture memories in the most entertaining way possible. It's the land of instant prints and hashtag-worthy shenanigans.
Photo Booth:
The magician's trick for transforming any space into an elegant wonderland. With a flick of the wrist, it conceals unsightly corners, creates intimate nooks, and magically divides spaces. Abracadabra, let the enchantment begin!
Pipe and Drape:
The salty and buttery haven that satisfies snack cravings and turns any event into a cinematic experience. It's like stepping into a movie theater concession stand, minus the sticky floors and overpriced tickets.
Popcorn Bar:
The whimsical shelters that magically appear like fairytale dwellings, providing shade and refuge for outdoor events. It's like witnessing a campsite from a storybook, where tents sprout like mushrooms overnight.
Pop-Up Tents:
The unsung hero of the event's backstage, responsible for setting up and managing the scullery station. This dedicated individual ensures cleanliness by clearing off plates, slushing glassware and maintaining an organized trash disposal system. While it may be a dirty job, the porter finds solace in the company of the back-of-house staff and enjoys moments of peace in the kitchen. As the event progresses, their attentiveness remains unwavering until the last dessert plate is collected and the final coffee cup is returned, ensuring a spotless conclusion to the dining experience.
Porter:
The top-secret laboratory where chefs work their culinary magic. In this bustling den of deliciousness, creativity dances with precision as veggies are chopped and sauces are simmered to perfection. Once all of the ingredients are carefully prepared, they eagerly embark on their own adventure. Expertly packed into cambros, lexans, and coolers, these culinary creations are ready to make their grand entrance at the event.
Prep Kitchen:
The mischievous sidekicks that add a touch of magic and whimsy to any gathering. From oversized decorations that make you feel like Alice in Wonderland to cleverly themed backdrops that transport you to another dimension, props have the power to turn an ordinary event into an extraordinary spectacle.
Props:
The paparazzi of the event world, shining a light on all the VIPs of the evening - from stunning centerpieces to mouthwatering cakes. It's like having a personal spotlight wherever you go.
Pin Spot Lighting:
Q
R
The pint-sized vessel that holds delectable delights, making even the tiniest treats feel like culinary triumphs. It's like a treasure chest for bite-sized wonders, where flavors are concentrated and joy is savored in miniature.
Ramekin:
The crucial document that serves as the blueprint for event success. It helps ensure that every piece of equipment is accounted for. The responsibility of counting and checking in the rental items typically falls on the meticulous eyes of the equipment manager. With timely calls to the rental company for any missing items, there's a narrow window for securing emergency replacements before the clock runs out. Once that last call is made, it's a race against time, as after-hours deliveries are rare and warehouse staff bid farewell to the weekend evenings.
Rental Order Sheet:
The intriguing document that captures the unique needs and preferences of performers, unveiling a world of extraordinary requests and meticulous details. From specific room temperatures to bowls of only green M&M's, this comprehensive document leaves no stone unturned in ensuring that the talent's comfort and creative process are perfectly catered to. While some riders may include whimsical requests that raise an eyebrow or two, they serve as a testament to the intricacies of event planning and the art of accommodating diverse personalities. It's a fascinating glimpse into the backstage dynamics where every detail is carefully considered, and the goal is to create an environment that allows performers to shine their brightest.
Rider:
The elevating platforms that give objects and performers a boost, literally raising the bar for event aesthetics. They're like the stepping stones to greatness, propelling everything and everyone to new heights.
Risers:
The invitation for vendors and service providers to showcase their talents and present their best offerings. It's like sending out a creative challenge, where businesses compete to win the opportunity to bring their expertise to an event. From innovative ideas to competitive pricing, the RFP is the gateway to finding the perfect partner who can turn visions into reality.
RFP (Request for Proposal):
The chaotic aftermath that occurs when event organizers receive a deluge of last-minute RSVPs or cancellations, throwing all their plans into disarray. Brace yourself for the RSVPocalypse!
RSVPocalypse:
A choreographed culinary spectacle where the art of synchronicity takes center stage. In this alternate dining experience, dishes are presented all at once, brought forth on large oval service trays. Like a well-rehearsed ballet, servers gracefully pluck two dishes each from the trays and move in perfect harmony to serve the awaiting table. The precision and coordination of the serving team ensure that every guest receives their portion simultaneously, creating a captivating and efficient dining experience. Whether it's an intimate gathering or a grand affair, Russian-style service adds an element of elegance and theatrics to the feast.
Russian-Style Service:
S
The event powerhouse who work behind the scenes, swiftly assembling structures, arranging décor, and transforming empty spaces into captivating wonderlands. They're like the invisible hands that turn dreams into reality, leaving guests in awe.
Setup Crew:
A delightful fusion of elegance and functionality in the event realm, the samovar takes center stage, captivating guests with its graceful presence. Unlike its humble counterparts, the samovar brings an air of sophistication and aesthetic charm to the beverage service. With its gleaming craftsmanship and intricate details, it becomes a captivating focal point, enticing guests to indulge in a rich and aromatic selection of teas or other delightful concoctions. The samovar adds a touch of elegance to any event, elevating the beverage experience and leaving a lasting impression on all who gather around its enchanting presence.
Samovar:
The culinary command center that springs to life on the outskirts of the main event, the satellite kitchen is a hub of culinary creativity and efficiency. Like a hidden gem tucked away from the limelight, it buzzes with activity as talented chefs orchestrate their culinary masterpieces. From here, delectable dishes are crafted with precision, ready to be transported to the main event space. The satellite kitchen ensures a seamless dining experience, serving up culinary delights that tantalize taste buds and leave guests craving for more.
Satellite Kitchen:
In the exciting world of event service, “scoring” glasses glasses is a technique used when setting the stage for a champagne welcome. This clever practice allows for a smoother and more efficient way of pouring. A skilled team member takes the lead by delicately pouring a splash of champagne into each glass, while another team member follows closely behind, adding the finishing touches with the remaining bubbly from their own bottle. This strategic approach helps prevent excessive bubbling and potential spills, ensuring a pristine bar. Timing is key, as scoring is typically performed just moments before the guests' arrival to maintain the champagne's desired temperature and effervescence. So, with the clock ticking, "Hey, Doug, will you please start scoring those glasses? Guests will be here in 10 minutes!"
Scoring:
The cleaning command center, equipped with an array of tools and potions to battle the aftermath of culinary adventures. It's like stepping into a wizard's laboratory, where spells and potions restore order and sparkle.
Scullery Kit:
The vanity-enhancing halo that ensures perfect lighting for every self-portrait. It's like having a personal lighting crew that follows you around, making sure your selfies are always Instagram-worthy.
Selfie Ring Light:
A designated area at an event where attendees can stumble upon unexpected surprises, hidden treasures, or delightful interactions. It's a serendipitous wonderland.
Serendipity Station:
An organized gathering where participants come together to engage, learn, and share knowledge on a specific topic or subject. Whether it's a conference, seminar, workshop, or training program, a session provides a focused and structured environment for individuals to explore and expand their understanding.
Session:
The magical wall of mystery that divides spaces and adds an element of Asian-inspired intrigue to any event. It's like having a gateway to a hidden realm, where guests can't help but wonder what lies beyond.
Shinto Screen:
The event production staff's stealth mode ensemble, featuring a reliable black shirt and comfortable shoes that equip them to conquer any setup challenge. Designed to blend seamlessly into the background, this attire allows them to work discreetly without drawing unnecessary attention. The choice of black serves a dual purpose, offering a professional aesthetic while allowing the focus to remain on the event itself. Some production companies opt for branded wear, adding a touch of unity and team spirit to the setup process. It's the go-to costume that empowers event planners to command respect and operate with maximum efficiency.
Setup Attire:
A valuable learning technique that allows an employee in-training to observe and closely follow the footsteps of a more experienced staff member, such as a captain. By shadowing, the trainee gains firsthand insight into the intricacies of their role, learning through observation and practical experience. This hands-on approach fosters skill development, confidence, and a deeper understanding of the responsibilities and best practices involved. Shadowing is an essential tool for nurturing talent and ensuring a smooth transition into key positions within the event team.
Shadowing:
The battlefield of competitive generosity, where bidders engage in strategic warfare to secure coveted items and experiences. It's like a covert mission to win that once-in-a-lifetime helicopter ride or dinner with a celebrity.
Silent Auction Bid Sheets:
See Shinto Screen
Soji Screen:
A captivating feature that takes center stage at events, the step-and-repeat backdrop creates a photo-worthy opportunity for guests to strike a pose. Adorned with logos, graphics, or branding, this repeating pattern serves as a visually appealing backdrop for event photography, adding a touch of glamour and reinforcing brand presence. As attendees step in front of the step-and-repeat, they become the stars of the show, capturing memories that last a lifetime.
Step-and-Repeat:
The peculiar contraptions that turn a dance floor into a silent symphony. It's like witnessing a crowd of people dancing to their own secret beats, where the rhythm is felt but not heard.
Silent Disco Headphones:
The stretchy second skin that transforms ordinary chairs into stylish fashionistas, dressing them up for the grand event runway. They're like couture gowns for furniture, ensuring that even chairs can make a fashionable statement.
Spandex Covers:
The grand finale of any celebration, where guests wield sparkling wands of fire and bid farewell to the happy couple with a dazzling display. It's like having a personal fireworks show on a stick.
Sparkler Send-Off:
See Russian-Style Service.
Synchronized Service:
An avant-garde culinary experience that takes inspiration from molecular gastronomy, where liquid ingredients are transformed into tiny, bursting spheres of flavor known as edible liquid pearls. Using techniques like reverse spherification or cold-oil spherification, these miniature orbs resemble caviar beads, delivering a burst of exquisite taste and texture with each bite. The spherification station offers a mesmerizing display of culinary artistry, allowing guests to explore a myriad of flavors and create unique combinations. It's a captivating addition to events, inviting guests to embark on a journey of gastronomic discovery.
Spherification Station:
The much-anticipated gastronomic oasis where event workers recharge their energy and savor a meal fit for champions. It's like a well-deserved feast that fuels the event warriors, ensuring they're ready for any challenge that comes their way.
Staff Meal:
The tiny cradles that embrace cans of sterno, providing a secure and stylish home for these flame-keeping warriors. They're like the guardians of fire, protecting and showcasing the tiny infernos that keep events warm and aglow.
Sterno Cups:
The time-traveling illuminators that transport us back to the disco era, where every movement becomes a freeze-frame of funky dance moves. It's like being caught in a time loop where bell bottoms and afros reign supreme.
Strobe Lights:
The VIP lounge for lovebirds, providing a cozy nook for newlyweds to steal kisses and savor their first meal as a married couple. It's like having a private booth in the restaurant of love.
Sweetheart Table:
A designated space where event professionals meticulously arrange, organize, and distribute all the necessary equipment, ensuring smooth transitions and seamless operations throughout the event. From tables and chairs to lighting and audiovisual gear, this behind-the-scenes hub serves as a strategic command center, ensuring everything is in its rightful place and ready to shine when the curtains rise. It's here that the logistical puzzle of equipment distribution is expertly solved, ensuring each area of the event is properly equipped for success.
Staging Area:
T
The elegant identifiers that guide guests to their designated seats, holding the power to determine their dining destiny. They're like the secret code names of the event world, leading guests to their table adventures.
Table Numbers:
The architectural wonders that create multi-level dining experiences, turning ordinary tables into grand stages for culinary masterpieces. It's like hosting a gourmet opera where each course takes center stage.
Table Risers:
The stars of the show, the maestros of entertainment, and the lifeblood of any event. These are the individuals who bring their skills, charisma, and stage presence to captivate and delight audiences. From musicians and performers to keynote speakers and emcees, they have the power to elevate an event from ordinary to extraordinary. With their talent and dedication, they create moments that leave a lasting impression.
Talent:
The elegant evening gowns for tables, gracefully hiding their less-than-perfect legs and creating a swoon-worthy silhouette. It's like giving tables a touch of couture that would make even the fashion police jealous.
Table Skirting:
The versatile backbone of event execution, the chameleons of the industry. These adaptable individuals step in when the need arises, seamlessly blending into the event landscape and ensuring operations stay on track. They tackle a range of roles, from assisting with serving to supporting setup and teardown. With their resourcefulness and can-do spirit, they play a crucial role in keeping events running smoothly.
Temp Staff:
The tropical oasis that transports guests to a beachside paradise, complete with fruity cocktails, Hawaiian shirts, and a soundtrack of ukulele melodies. It's like sipping vacation in a glass and pretending that office life doesn't exist.
Tiki Bar:
Ah, the age-old question, "What's your 20?" In the whimsical realm of event radio-speak, this is the playful way of asking, "Where in the world are you?" It's the lighthearted code used by event professionals to check in on each other's whereabouts. So, whether you're at the registration desk, in the backstage chaos, or navigating the crowd, knowing your twenty keeps the team connected and ensures that every aspect of the event is on track.
Twenty:
Commonly used acronyms in event planning and communication to indicate that specific details or information are not yet finalized or available. TBD implies that a decision or arrangement is pending and will be determined at a later time. It is often used when specific aspects of an event, such as the schedule, location, or speakers, are still being finalized. TBA suggests that information about a particular element of the event, such as a performer, guest speaker, or specific activity, is not yet ready to be disclosed or announced. It indicates that further details will be provided in the future. TBC indicates that confirmation is still required for a particular item or aspect of the event. It is used when there is a need for additional verification or agreement before the information can be confirmed. These acronyms are convenient placeholders that allow event organizers to communicate that certain details are forthcoming or undergoing further arrangements. They provide flexibility until the necessary information is confirmed or announced.
TBD (To Be Determined), TBA (To Be Announced), and TBC (To Be Confirmed):
U
The spotlight's rebellious cousin, casting colorful beams of radiance against walls and transforming ordinary venues into dazzling nightclubs. It's the secret ingredient that makes dance moves look even more epic.
Uplighting:
A technological oasis amidst the event hustle and bustle, the USB charger station provides a convenient haven for attendees to power up their devices. Equipped with multiple charging ports, this modern amenity ensures that smartphones, tablets, and other gadgets stay energized throughout the event. Whether guests need to recharge their batteries or simply top up their power levels, the USB charger station is a reliable ally, keeping attendees connected and ready for whatever the occasion brings.
USB Charger Station:
The silent workhorse of event logistics, the utility cart is a versatile and indispensable tool for the behind-the-scenes operations. With its sturdy construction and ample storage space, this trusty companion effortlessly transports equipment, supplies, and other essentials across the event venue. From hauling heavy items to swiftly moving through crowded spaces, the utility cart is a reliable sidekick, providing convenience and efficiency to event organizers and staff. With its nimble maneuverability and knack for handling various tasks, the utility cart keeps things rolling smoothly, ensuring that everything is in its rightful place and readily accessible when needed.
Utility Cart:
V
The sophisticated checkpoint where vehicles relinquish their keys and guests trust their prized possessions to the care of impeccably dressed attendants. It's like an exclusive club where cars become temporary VIPs.
Valet Stand:
The culinary oasis reserved for event suppliers and vendors, providing them with nourishment and respite from their tireless work. It's like a secret feast where vendors gather to refuel and swap tales of event conquests.
Vendor Meal:
The tiny ambassadors of ambience, casting a soft and flickering glow that transforms any event space into a romantic haven. They're like the tiny fireflies of décor, sprinkling the atmosphere with a magical touch of candlelit enchantment.
Votives:
W
The mastermind of matrimonial magic, orchestrating dreams into reality with finesse and flair. From coordinating every detail to soothing the occasional groomzilla, they navigate the twists and turns of wedding planning with unwavering expertise. With boundless love for love, they ensure every step down the aisle is filled with joy and cherished memories.
Wedding Planner:
The friendly guides in a sea of celebration, illuminating the path for guests to navigate with ease. With a touch of whimsy and clarity, they ensure that every attendee feels welcomed and empowered to discover the wonders that lie ahead.
Way-finding Signs:
The lively chatterbox of event coordination, buzzing with snappy exchanges and comical banter. It's the voice of camaraderie, punctuating the airwaves with witty quips and the occasional "What's your 20?" to pinpoint the exact location of a fellow event ninja. It can it add a touch of playfulness to the backstage symphony, turning the serious business of event into laughter and spirited communication. Plus, let's not forget the undeniable aura of importance that comes with sporting an earpiece and cable, making you feel like a secret agent saving the day, one event detail at a time.
Walkie-Talkie:
The tantalizing invitation to celebration, setting the tone with a sip of anticipation. Crafted with care, it offers a taste of hospitality and a delightful icebreaker to raise a glass and embark on a memorable journey of merriment.
Welcome Drink:
X
Y
Z
A corner of sophistication and indulgence, where the ancient craft of cigar rolling takes center stage. Here, a skilled torcedor delicately works their magic, transforming fine tobacco leaves into hand-rolled cigars. The aromatic scent fills the air as guests witness the meticulous process and have the opportunity to enjoy a freshly rolled cigar, savoring the flavors and embracing a touch of luxury. It's an experience that elevates the ambiance and adds a hint of old-world charm to the event.
Cigar Rolling Station:
A serene sanctuary amidst the hustle and bustle of event chaos, where weary souls find solace and tranquility. It's a blissful retreat, carefully designed to provide a moment of respite and rejuvenation. In this oasis of calm, one can escape the noise and recharge their spirit. Soft lighting, soothing music, and comfortable seating create an ambiance of serenity, inviting guests and event staff alike to unwind, gather their thoughts, and find their inner Zen. It's a gentle reminder that amidst the whirlwind of event excitement, finding a peaceful moment is the ultimate luxury.
Zen Zone:
The epicenter of culinary craftsmanship, where skilled chefs showcase their artistry and precision. With a mighty knife in hand, they transform a humble roast into succulent slices of perfection, tantalizing the senses and satisfying even the most discerning palates. It's a spectacle of culinary mastery that adds an interactive and delectable touch to any event.
Carving Station:
The command center where event captains don their invisible capes, orchestrating the symphony of service with authoritative grace. It's like the bridge of a majestic ship, where orders are given with a touch of regal flair.
Captain Station:
The elegant vessels that pour forth liquid indulgence, be it fine wines, refreshing juices, or infused waters. They're like the noble decanters of the event realm, pouring out libations fit for kings and queens.
Carafes:
The hot tubs for food, keeping dishes warm and cozy while they wait to be devoured. They're like the luxurious jacuzzis of the culinary world, where deliciousness takes a relaxing soak.
Chafers:
The extravagant Jenga of bubbly, where glasses are stacked in a precarious tower of luxury. It's the ultimate test of skill and elegance, challenging guests to pour without causing a champagne avalanche.
Champagne Tower:
The timeless icons of event seating, these fashionable divas never go out of style. With their elegant and refined design, they are the OGs of the chair world, bringing a touch of classic sophistication to any event. Their impeccable craftsmanship and enduring appeal have stood the test of time, making them the tried and true choice for discerning event planners.
Chiavari Chairs:
The sophisticated siblings of Chiavari chairs, raising the bar (literally) for elevated seating. They're the glamorous guardians of cocktail conversations and the perfect perch for sipping martinis in style.
Chiavari Barstools:
The loyal companions of air pots and samovars, catching the occasional drips and spills that come with the caffeinated territory. They're the trusty sidekicks that prevent coffee mishaps from turning into slippery accidents.
Coffee Drip Trays:
The indulgent centerpiece that tempts guests with a cascading waterfall of liquid chocolate. It's a sweet baptism for strawberries, marshmallows, and anything else brave enough to take the plunge.
Chocolate Fountain:
The magical wands that ignite flames with a simple click! — giving life to candles, tea lights and fire-based spectacles. They're like the event planner’s magic wand, turning darkness into a mesmerizing realm of light.
Clickers:
The party animal's best friend, ready to unleash an explosive burst of celebration. It's like having fireworks, minus the need for a fire marshal.
Confetti Cannon:
The organized chaos of the coat check area, where jackets embark on a temporary vacation and claim tickets are the passports to their safekeeping. It's like a miniature cloakroom country, where warmth goes on holiday.
Coat Check Kit:
Contact us or submit RFP
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